Best Options for Long Distance Meetings

Is your business the type that allows you to see the world without missing a day of work? Do you answer emails on the beach, take business calls on the boat, or believe flip flops are work shoes?  If so, you’re the owner of a location-independent business, congratulations! And if so, you’ve probably found yourself wondering, at least once, “What are the best options for long distance meetings?”

Best Options for Long Distance Meetings

It’s true: even the most free among us need to schedule a meeting every once in a while. Some of us, Jumpanzee included, actually love face-to-face encounters with our clients and vendors. In times gone by, the only way to have that face-to-face contact with clients half a world away was to fly out to meet them. Now, however, options exist that are more cost effective and less time consuming.

The best option for you depends heavily on the purpose of the meeting and the number of attendees. Today we’ll share with you some of our favorites and when, and why, we choose each.

One-On-One

When we just need to meet with one or two people and don’t require screen sharing, we turn to Skype. Skype is great for very small meetings because:

  • It’s free
  • Most people, even new business owners and individuals, already have it
  • It’s easy to use
  • Bright and shiny Client faces are revealed!

As web designers, we like Skype for first time face-to-face encounters. It allows us to get a better feel for new clients’ personalities and allows us to put a face on Jumpanzee. Yes, we are real people. Since 55% of communication is nonverbal, being able to actually see a client’s reaction is very important in ensuring their complete satisfaction.

Small Group

A great option for businesses like ours who need to include a few more people in on the meeting or require screen sharing is the Citrix classic, GoToMeeting. GoToMeeting offers several different packages based on the number of people you need to be able to include. Their screen sharing is top notch and it’s easy to use.

GoToMeeting is helpful when we need to give a presentation to a larger group or we want to share what’s on our screen with our clients.

Alternatively, we find ourselves using Zoom more and more. It has excellent screen sharing capabilities, you can see the faces of multiple participants at the same time, and it places whoever is talking as full-screen. In addition, it can double as a webinar tool. Finally, major bonus, it’s free!

Webinar Warriors

Webinato: it’s not just for Amazon and HubSpot anymore. If you’ve prepared your dream presentation, Webinato lets you save it for viewing later. Just pop the link into your emails and anyone that missed out on the actual meeting can stop by later and check it out. Webinato uses state of the art graphics and allows you to use your own branding, something most other companies don’t offer.

Webinato is also an excellent tool if you plan on providing free training webinars to clients that sign up or if you need a place to host your call to action webinar attendees.

Business, Made Easy

With these tools as best options for long distance meetings, many location-independent business owners are able to keep in touch and keep it personal. It works for us and we hope these suggestions will help running your business easier, wherever you are. Looking for even more resources to run your business? We love to share what’s worked for us. Get in touch today. We look forward to meeting with you soon!